Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy and the built environment to build a more balanced, sustainable and resilient world. The Egis Group has over 50 years’ experience and a team of 19,500 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. From motorways to tramways, nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

With over 50 years of experience in the rail industry, we’ve delivered complex and challenging multidisciplinary projects all over the world. Our expertise extends to depots, operations, maintenance analytics and asset management across all aspects of rail, including transport, technical and sustainability assessments and systems infrastructure.

We are looking for someone who wants to learn and gain the skills, knowledge, and experience of the Digital Management side of our business.

The role's main purpose is to maintain the project filing system and prepare documents for storage/archiving as appropriate. Reporting to the Lead Document Controller, the successful candidate will support team members in maintaining the smooth running of the administration function and will be working closely with the design team.

As an apprentice, you will be expected to work 4 days per week on projects with 1 day per week spent at college undertaking an NVQ in Information Management.

You must have right to work in the UK.

You will primarily work on our Old Oak Common project but will be asked to work on other projects as and when required.

Assessment for this role will take place in October 2024.

Key Responsibilities:

• Checking and gaining approval of documents before they are filed and distributed
• Maintain the project filing system and prepare documents for digital storage/archiving as appropriate
• Support team members in maintaining the smooth running of the administration function
• Requesting files in various digital formats
• To provide administrative support to the technical and project teams
• Coordination with the different departments of HS2 and external consultants
• Following document processes on various digitals platforms, Microsoft Suites, ASITE & ALIM
• Communicate professionally with all stakeholders.

• A proven proactive approach to customer service
• Proven experience of using Microsoft Office and other packages for the collation of data
• Ability to multi-task and organise documents/files proficiently.
• Have a proven ability to communicate with people at all levels of an organisation
• Ability to prioritise and manage time efficiently
• Good level of education, including Maths & English (both written and spoken)
• A keen interest of following and improving processes.

Benefits:

• Pension: 4% employee, 5% employer
• Bonus:  depending on level 
• Annual Leave: Initially starts at 27 days, pro-rated for starting part way through year
• AXA Healthcare: For you
• Employee Assistance Programme – Health Assured
• Life Assurance: 4 x salary – with Unum plus Help at Hand EAP
• Medicash – Cash back scheme for everyday medical costs
• Nursery Scheme
• Cycle to Work Voucher
• Eyecare Voucher Scheme with Specsavers
• Recruitment referral payment of £2000, after the referee has passed probation
• Electrical Vehicle Scheme – JCT 1600 Vehicle Leasing Solutions
• Training & Development: We offer training and development to all of our employees as part of the Performance Management Process plus one relevant professional membership annually.

Diversity & Inclusion:

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.