As a Proposal Administrator and Commercial Support, you will play a vital role in driving the success of our commercial initiatives by supporting the Commercial Team in different activities related to the proposal process such as researching opportunities and supporting proposals development. Your ability to effectively collaborate with cross-functional teams, be adaptable to any change in situations, maintain accurate records, be detailed-oriented and provide bilingual support will be essential for success in this role.

·       Researching and Sourcing Opportunities: Proactively research and source potential opportunities, including Market Sounding, Expressions of Interest, Requests for Qualification, and Requests for Proposal across all Egis disciplines and across Canada.

·       Maintaining Commercial Database: Manage and update the commercial database using CRM tools. Ensure all relevant information, including client contacts, opportunity details, and proposal documents, are accurately recorded and easily accessible and ensure a constant follow up of this database.

·       Vendor Registration: Facilitate the registration process on all the websites Egis worked with by filling online forms with administrative information, to ensure our organization is recognized as a vendor with relevant clients and government agencies. Keep registrations updated and compliant with applicable regulations.

·       Proposal Administration: Provide support for proposal development efforts, including writing content such as project references, CVs, formatting documents, creating templates and submitting proposals on platforms.

·       Administrative Support: Provide overall administrative support to the commercial team by keeping up to date any type of administrative documents that can be necessary to proposal development.

·       Bachelor's degree in Business Administration, Marketing, or related field.

·       Previous experience in an engineering company to have knowledge of the terminologies in the engineering, architecture, construction, infrastructure, or related field.

·       A minimum of 2 years of experience in the proposal development and bid searching field.

·       Deductive and analytical skills to be able to catch the opportunities that will be a good fit for the development of the company and to be able to explain those opportunities to the team.

·       Excellent communication and interpersonal skills, with fluency in both French and English.

·       Detail-oriented with strong organizational and time management skills.

·       Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.

·       Experience with CRM tools such as Deltek is an asset.

·       Knowledge of bid searching websites is an asset.

·       Willingness to be working in an administrative role is an asset.